The following table describes the e-mail messages. You can preview any message by selecting the
e-mail from the pull-down list on the Attendee E-mails page and clicking the
Preview button.
| Message |
Purpose |
Details |
| Event Announcement |
Publicize your event, invite attendees, and provide a link to the registration page. |
Create your own announcement by copying and pasting the event details and the
registration link or by using the automatically generated announcement e-mail.
See Announcing the Event. |
| Confirmation for presenter |
Confirmation sent to event presenter(s).- Provides event details including date and time.
- Gives a link to the System Check.
- Provides the link to join the Web conference.
|
Sent to the event presenter(s). |
| Registration approval |
After attendees register, they receive a "Join" e-mail that
communicates the following information:
- Acknowledges the attendee's registration.
- Provides event details including date and time.
- Provides the option of adding the event to a calendar.
- Gives a link to the System Check.
- Provides the link to join the Web conference.
- For a teleconference, provides access credentials.
|
If you select Each attendee must be approved before they can attend the event,
you must approve each attendee's registration before the approval e-mail is sent.
If you select Attendees are automatically approved and can attend the event,
all attendees automatically receive an approval e-mail after they register. |
| Registration denial |
Informs the recipient that the request to join the event has been denied. |
If you select Each attendee must be approved before they can attend
the event, attendees automatically receive this message if you deny their registration. |
| Update |
Notification of event updates made after event creation. Generated after editing the event and clicking on the Save and Send button, |
Sent to registered participants of the event. |
| Cancellation |
Notification of an event cancellation. Generated only after clicking the Cancel and Send button during event cancellation. |
Sent to registered participants of the event. |
| Restoration |
Notification of the restoration of a cancelled event. Generated only after clicking the Restore Event and Send button during event restoration. |
Sent to registered participants of the event. |
| First reminder |
Reminds the person that they have registered. (Optional) |
Sent at time you specify (same day as event or on any day before event starts). |
| Second reminder |
Reminds the person that they have registered. (Optional) |
Sent at time you specify (same day as event or on any day before event starts). |
| Third reminder |
Reminds the person that they have registered. (Optional) |
Sent at time you specify (same day as event or on any day before event starts). |
| Thank you for attending |
Describes the event and thanks the recipient for attending. (Optional) |
Sent to attendees after the event. |
| Sorry you missed the event |
Describes the event and expresses regret that the recipient did not attend. (Optional) |
Sent to people who registered but did not attend the event. |
| Summary Report |
Gives a summary of the web conference session, including start time, duration,
and attendance information. (Optional) |
Sent to the event Host after the completion of the conference. |
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